United Nations Editorial Manual Online

Proofreading marks

Use standard proofreading marks (see model) to help speed up the editing process and make it possible for colleagues to understand the changes made to a document.

Insert the marks in the text or in the margin next to the line concerned. If a passage requires extensive revision, cross it out and write the full correction in the margin. Acronyms may be used in the correction and circled to indicate that the full title should be used. For example:

Letter dated 10 November 2004 from the Permanent
Representative of Japan to the addressed to the

would be written as:

Letter dated 10 November 2004 from the Permanent Representative of Japan to the United Nations addresssed to the Secretary-General

Additional information on manuscript editing and proofreading can be found in chapters II and III respectively of The Chicago Manual of Style, 15th edition.

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